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We diagnose where those hours go and hand you a written report that names what to automate, what to leave alone, and where to start. One call. Five days. The report is yours either way.
They're in the gaps. The quote that takes 45 minutes. The follow-up you meant to send Tuesday. The report that's already 90% last week's, rebuilt from scratch.
You have the information. You've done this before. But you start from scratch. Collect the same data, format the same document. The client waits 45 minutes for work you've done a hundred times.
Confirmations, reminders, reschedules, post-appointment notes. Each one written by hand. None of them require judgment. All of them require your time.
The data changes. The date changes. The structure, the one you built at 7am last Monday, is rebuilt at 7am this Monday. And the one after that.
In a five-person team, roughly 44 hours a week go to tasks that follow the same pattern every time: the same data pulled, the same email sent, the same document reformatted. Adjust the numbers below for your team.
You have the tools. What you don't have is someone who mapped the sequence they should follow, tested what happens when a step is skipped, and answers the phone when it breaks on a Tuesday.
A prompt here, an automation there. Works until a variant arrives. Or a busy week. Or both at once.
An automation without context. No one who knows how you work. No one there when it breaks.
Diagnosis first, then construction. Connected steps, documented, and maintained, not just delivered.
No form. No commitment. An answer in 10 seconds.
Every project follows the same discipline: understand the real problem first, build what matters second, and stay accountable after delivery.
Map the bottlenecks. Define priorities. You know exactly what to automate first, and what doesn't need touching. No guesswork. No wasted sprint.
Build the top priorities in two-week sprints, tested, documented, and handed over. One functional system at the end of each sprint. Nothing theoretical.
Workflows break. Tools update. Business changes. The Continuity plan keeps what we built reliable, secure, and adapted, not abandoned.
Not sure if you're ready for the Scan?
Run the Workflow Audit first. Five questions, 20 minutes, and you'll know exactly where to start, before spending a single franc.
Most consultancies sell the senior partner and deliver the intern. At MEIKAI, the person who designed the method is the one running your diagnostic, designing your workflow, and signing off on every deliverable. That is how the quality stays consistent.
Every project starts with the Clarity Scan. We define priorities before writing a single automation, so we build what matters, not what seems obvious. Deliverables agreed upfront. No scope creep.
MEIKAI is incorporated in Switzerland. Fixed pricing. Data handled under nFADP and GDPR. You can exit after each phase, no multi-year commitment, no hostage architectures.
Most automation projects break within six months. The Continuity plan prevents this: keeping what we built functional, secure, and adapted as your business changes.
We were spending three to four hours a week chasing clients for documents. The Clarity Scan identified our year-end collection workflow as the highest-priority fix. Six weeks later, reminders go out automatically, clients upload directly, and I haven't sent a single chase email since October.
My expectation was something complicated that only an IT person could maintain. Instead, we got a reminder and patient intake sequence that my receptionist understood after one hour. The Clarity Scan report showed exactly what we were getting before any money changed hands.
Status updates to clients were taking a full morning every week. MEIKAI built a workflow that pulls data from our project tracker and generates a draft. It went from three hours to forty minutes, and the output is more consistent than what we were doing manually.
Integrations with Microsoft 365, Google Workspace, CRM (HubSpot, Salesforce), accounting tools, helpdesk, and your existing systems.
Tell us the task your team repeats every week, the one that takes skill to set up but none to repeat. We'll tell you whether it's automatable, what it would take, and where to start.
Response within 1 business day. No sales process.